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Abstract Submission Guidelines

Eligibility

  • Presenters and co-presenters must be AAE members. Nonmembers should submit membership applications so that the AAE Headquarters receives them no later than October 1, 2008. For information and an application, visit the AAE membership page or call 800/872-3636, ext. 3012, or fax 866/451-9020.
  • Applicants may present or co-present in one of the following presentation categories: oral, poster or table clinics. Applicants may co-author multiple abstracts. All co-authors must agree that the abstract be submitted for presentation.
  • Research projects must be completed. Recent graduates whose research was completed as a student are eligible to present in the student category.
  • Research must be original. Abstracts may not be submitted for research that has already been or will have been published or presented at another meeting.
  • Failure to deliver a scheduled presentation will result in ineligibility to present for the next two years.  

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AAE/DENTSPLY Resident Award

The AAE/DENTSPLY Resident Award provides prizes of $1,000 to the top ten endodontic postgraduate student presenters in each category. Postgraduate student presentations will be judged, unless the presenter indicates he/she does not wish to participate in the competition. There is only one award per presentation.  The abstract represents 25 percent of the total score and the presentation represents 75 percent. Abstracts are judged by the Research and Scientific Affairs Committee, and presentations are judged by AAE members selected by the committee chair. Winners will be announced at the General Assembly at the Annual Session.

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Oral and Poster Research Presentations

Oral presentations: A 10-minute presentation on clinical or basic science research. An additional five minutes are allowed for questions. An abstract of the presentation must be submitted. The AAE provides a central computer to load PowerPoint® presentations. At the meeting, you will be responsible for providing a CD or thumb drive from which your presentation may be uploaded to a server the day before your presentation. All oral presentations will be recorded during the session and made available for purchase.

Poster presentations: One or two presenters use a poster board format to present their research. Text, illustrations, tables and graphs may be included. Five to ten minutes are allocated for the presentation. A presenter must remain at the poster throughout the half-day session. A written abstract of the research must be submitted.

  • A numbered eight (8) foot wide by four (4) foot high bulletin board is provided.
  • The provided presentation number (which will be affixed to the bulletin board) must appear in the upper left corner. For the poster heading, font size must be at least one inch (2.5 cm) high. The following information must be included: line one--project title; line two-- presenter's name/s, institutional affiliation, if applicable, and home city.
  • A photo of the presenter/s must be attached to the poster.
  • Posters must be neat, legible and creatively designed. Attachments must be visible from several feet away. Text should be a minimum of 1 cm high.
  • Items must be attached with pushpins. Tape or staples may not be used.
  • Posters and attachments must be removed by the presenter at the end of the session.

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Table Clinic Presentations

One or two presenters demonstrate a simple, time-saving clinical procedure or technique, or an interesting scientific phenomenon. Five to ten minutes are allocated for the presentation. An abstract must be submitted. The presenter/s must remain at the table throughout the half-day session.

  • A six (6) foot long by 30 inches wide by 42 inches high counter table, a sign including the presenter's table number and name, and electrical power are provided.
  • A presenter may use his or her own laptop computer to display data or graphics. Power for laptops must be requested on the AV form that will be e-mailed with the acceptance notification. Additional equipment needs will be reviewed on a case-by-case basis.
  • Models and radiographs may be used to enhance the presentation.
  • Video equipment, posters over 36 inches high and equipment not confined to the tabletop are prohibited.
  • All equipment and material must be removed at the end of the session.

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Evaluation Criteria

Oral and Poster Presentations

  • Content
    • Introduction
      • Review of previous research that is relevant to the study
      • Justification of research conducted leading to hypothesis
      • Well-developed hypothesis
    • Purpose or objectives of the study
    • Materials and methods
      • Experimental methods are clearly explained
      • Methods described are precise and adequately sensitive to allow accurate measurement
      • Adequate sample size
      • Random assignment of samples
      • Adequate controls included
    • Results
      • Clearly presented
      • Appropriate statistical analysis used
    • Discussion and conclusions
      • Results are discussed
      • Literature supporting researcher’s findings has been identified
      • Literature opposing researcher’s findings has been identified
      • Conclusions are supported by results, and are considered to be a significant contribution to the endodontic literature
  • Presenter
    • Uses appropriate audiovisual aids (oral presentations) or illustrations/tables (posters)
    • Adheres to the size specification (poster presentations)
    • Presents material clearly
    • Is knowledgeable about the material
    • Adheres to the time limit
    • Is able to answer questions

Table Clinics

  • Presentation content
    • Originality
    • Relevant literature is presented and discussed
    • Scientific/clinical application
  • Presenter
    • Adheres to time limitations
    • Visual aids
      • Material fits on table
      • Demonstrates procedure or technique of interest
    • Able to clearly present material
    • Is knowledgeable about material
    • Is able to answer questions

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Abstracts May be Rejected for the Following Reasons

  • The abstract is incomplete or poorly organized
  • Information is missing (objective, methods, results – data and statistical analysis, conclusions)
  • The subject is not significant
  • The abstract is not original, or was already presented or published
  • Well-defined criteria are not given for evaluation of variables
  • Poor choice of controls or no controls reported
  • The method of obtaining data is not appropriate to the stated problem
  • The conclusions are not supported by the results
  • There are spelling, grammar or syntax errors

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