ARTICLE I. BOARD OF DIRECTORS
Section 1. Number and Election: The affairs of the American Board of Endodontics (the “Board” or “ABE”) shall be managed by a Board of Directors. The number of Directors shall be from a minimum of nine to a maximum of twelve. Candidates for election as Directors of the ABE shall be elected by the ABE Board of Directors. The name(s) of the nominee(s) shall be forwarded to the American Association of Endodontists for inclusion with their slate of nominations that will be presented at the AAE’s General Assembly for election by the voting membership. Each Director shall serve a term of three years and will be eligible to be re-elected to a second three-year term. Directors shall continue in office until their successors shall be qualified and elected at the annual AAE General Assembly meeting. No Director may serve for more than two consecutive three-year terms, except when the Director has been appointed to complete one year or less of an unfilled term.
Section 2. Qualifications: Directors of the Board shall be Diplomates of the American Board of Endodontics.
Section 3. Vacancies: In the event of a vacancy occurring upon the Board, the President, with the approval of the Directors, shall appoint a successor from among the Diplomates of the Board to fill the unexpired portion of the term of the vacated position. If the Diplomate selected is a past Director who has previously served two full terms, then that past Director may serve up to a maximum of one year to allow the election of a new Director at the AAE Annual Session.
Section 4. Powers and Duties: The Directors of the Board shall have general power to manage the affairs and property of the American Board of Endodontics, and shall have the authority to adopt rules and regulations governing the organization, operation, and Candidate certification procedure of the Board subject to the requirements of the Council on Dental Education and Licensure of the American Dental Association as they are determined for a recognized certifying board in dentistry. The Board shall have the power to issue, revoke, or temporarily suspend certification in the special area of endodontics. No part of the net earnings or capital of the Board shall be inured to the benefit of any individual.
Directors of the Board shall:
- Examine Candidates for certification as Diplomates of the American Board of Endodontics.
- Issue certificates to those Candidates who successfully fulfill the requirements the Board shall determine for certification.
- Formulate and execute policies and regulations with regard to the examination of Candidates for certification as Diplomates.
- Announce from the office of the Secretary the time and place of examination of Candidates for certification.
- Except by waiver permit of the Council on Dental Education and Licensure of the American Dental Association, give at least one examination in each calendar year and announce such examination at least six months in advance.
- Maintain a current roster of all Diplomates.
- Require an annual registration fee from each Diplomate so as to assist in supporting financially the continued program(s) of the Board.
- Establish requirements for the maintenance of Diplomate status in accordance with policies and guidelines of the Council on Dental Education and Licensure of the American Dental Association.
- Encourage the study, elevate the standards, and promote and improve the practice of endodontics by representation on the appropriate Committees and Commissions of the American Dental Association and the American Association of Endodontists, and by recommending consultants for, and acting as consultants to the Council on Dental Education and Licensure in matters pertaining to advanced education and specialization in endodontics.
- Submit annually to the Board of Directors of the American Association of Endodontists and to the Council on Dental Education and Licensure of the American Dental Association data relative to the Board’s financial operations, applicant admissions, exam procedures and results thereof, and such information as the Association or Council may request for the conduct of their affairs.
Section 5. Meetings: The Directors of the Board may hold such meetings at such place or places as they may from time to time determine.
Section 6. Regular Meetings Notice: Regular meetings of the Board may be held at any time or place as determined by the Directors and no notice of such regular meetings need be given to the American Association of Endodontists.
Section 7. Special Meetings Notice: Special meetings of the Board may be held at any time and place upon the call of the President or of a majority of Directors. Notice of the time, place, and purpose of a special meeting of the Board shall be given by the Secretary by mailing, electronic mail, or overnight delivery of the same to each Director at least twenty-four hours prior to the meeting.
Section 8. Quorum: A majority of the Directors shall constitute a quorum of the Board for transaction of business.
Section 9. Remuneration of Directors: Directors shall be reimbursed for necessary expenses incurred in the conduct of the regular business of the Board. The Secretary and Treasurer may be compensated for services rendered to the Board in an amount determined by the Directors.
Section 10. Votes/Ballots: Mail/FAX/Electronic ballots may be conducted but require a unanimous vote.
Section 11. Director Removal: At least thirty days’ written notice must be sent to all Directors informing them that a meeting will be held for the purpose of removing one or more named Directors for cause. A two-thirds affirmative vote of the Directors is required for removal.
ARTICLE II. OFFICERS
Section 1. Number and Qualifications: The officers of the American Board of Endodontics shall be a President, a Vice-President, a Secretary, a Treasurer, Counselor, and such other officers, if any, as the Directors may from time to time appoint. One person may hold more than one office. Succession of the officers shall be Vice President to President. The Secretary and Treasurer are eligible to be re-elected and can be elected to other office.
Section 2. Election, Term and Announcements: The officers of the Board shall be elected at a meeting on a date chosen by the Board prior to the Annual Session of the American Association of Endodontists. The officers of the Directors of the Board are the officers of the American Board of Endodontics. They shall serve a term of one year and may succeed themselves in office if so chosen by the Directors. The names of the officers shall be announced to the American Association of Endodontists and to the Council on Dental Education and Licensure of the American Dental Association through the office of the Secretary.
Section 3. Removal: Any officer may be removed from office by resigning or by a vote of the majority of the Directors of the American Board of Endodontics. In the event of a vacancy in the office of President, the Vice-president shall move to the office of President. In the event of a vacancy in the office of Secretary or Treasurer, one of the current Directors will be selected by the ABE Executive Committee and have their name submitted to the Board and there shall be an election held by the Directors to fill the Office. A past Director will be elected to fill a vacancy of the office of Counselor
Section 4. President, Powers and Duties: The President shall preside at all meetings. He/she shall have general supervision of the affairs of the Board. He/she shall keep the Board and the Board of Directors of the American Association of Endodontists fully informed on the affairs of the Board. He/she shall consult with the Directors concerning the activities of the corporation. He/she shall have the power to sign contracts authorized by the Directors. He/she shall have the power to sign checks and shall do so in the absence or inability of the Treasurer. He/she shall perform such other duties as shall from time to time be assigned to him/her by the Directors.
Section 5. Vice-President, Powers and Duties: The vice-president is responsible for financial and operational successes of the ABE. Working with the Board of Directors, officers and staff of the ABE, the Vice-President will plan, develop and enforce policies and objectives for the organization to ensure it maintains its values and meets established goals. He/she shall attend all Board of Directors meetings and perform such duties as shall from time to time be assigned to him/her by the ABE Board of Directors.
Section 6. Secretary, Powers and Duties: The Secretary shall act as Secretary of all meetings of the Board and shall keep the minutes. He/she shall serve all notices of the Board and shall supervise all records and correspondence pertaining to the Board. He/she shall perform all the duties customarily incident to the office of Secretary, subject to the control of the Directors, and shall perform such other duties as shall from time to time be assigned to him/her by the President or the Directors. He/she shall conduct all business relative to the examinations given by the Board.
Section 7. Treasurer, Powers and Duties: The Treasurer shall have the custody of all funds and securities of the Board. He/she shall keep or cause to be kept full and accurate accounts of receipts and disbursements of the Board, and shall deposit all monies and other valuables of the Board in the name of, and to the credit of the Board in such banks as the Board may designate. Whenever required by the Directors, he/she shall render a statement of his/her accounts. He/she shall at reasonable times exhibit the book(s) and accounts to any officer of the Board and he/she shall perform all duties incident to the position of Treasurer subject to the control of the Directors. When required, he/she shall give such surety as the Directors may request.
Section 8. Counselor, Powers and Duties: The Counselor is a non-voting member of the ABE Board with the purpose to serve the Board as a consultant, providing continuity and historical perspective. The Counselor also participates in orientation of new Directors and serves as a resource for them. He/she shall attend all Board of Directors meetings and perform such duties as shall be assigned to him/her by the ABE Board of Directors. After serving as a Director of the ABE, one or more former Director(s) may be selected to serve in the capacity of Counselor for a term of one year with the option to be reappointed as determined by the Board.
ARTICLE III. REQUIREMENTS FOR CERTIFICATION AND RECERTIFICATION
The Board Certification process consists of a Written Examination, submission of a Case History Portfolio and an Oral Examination. Successful completion of all three phases of the certification process is required to be designated a Diplomate of the American Board of Endodontics.
The Board of Directors of the American Board of Endodontics has established a recertification process. The process was established to foster and facilitate life-long learning in the specialty of endodontics. For those individuals making Preliminary Application after January 1, 1997, the Board of Directors of the American Board of Endodontics will issue ten-year time-limited certificates. Recertification will be required of these Diplomates every ten years. The requirements for recertification shall include the manner and form of a process as established by the Directors of the American Board of Endodontics.
From time to time, the Board shall cause to be published the current requirements for certification and recertification. The American Board of Endodontics will disseminate this information to all interested parties upon request. In addition, this information will be published in the Policies and Procedures Manual of the American Board of Endodontics.
At all times the decision as to whether an individual qualifies to be certified as a Diplomate of the Board rests solely within the Board’s discretion. The Board’s decision is final.
Section 1. Checks, Notes, Contracts, etc.:
The Directors are authorized to select such depositories as they shall deem proper for the funds of the Board and shall determine who shall be authorized in the Board's behalf to sign bills, notes, receipts, acceptances, endorsements, checks, releases, contracts and documents.
Section 2. Investments:
The funds of the Board may be retained in whole or in part in cash or be invested in such property, real, or personal, or otherwise, or stocks, bonds, or other securities, as the Directors in their uncontrolled discretion may deem desirable, without regard to limitations, if any, now imposed or which may be hereafter imposed by law regarding such investments.
Section 1. Office:
The office of the Board shall be that of the Chief Operating Officer or at such other place as the Directors may from time to time determine.
Section 2. Books:
There shall be kept at the office of the Board correct books of account of the activities and transactions of the Board, including the minute book, which shall contain a copy of the Certificate of Incorporation, a copy of these Bylaws, and all minutes of the Directors and the Board.
The Corporation shall have a corporate seal bearing the name, "American Board of Endodontics." The fiscal year of the corporation shall end on the last day of June of each year.
Sturgis Standard Code of Parliamentary Procedure shall be the parliamentary authority at all meetings of the Directors of the Board.
The Bylaws may be amended, added to, or repealed by the Directors either by (a) a majority vote of those present at any meeting of the Board, provided that notice of such proposed amendment or amendments shall have been sent to each Director of the Board at least thirty (30) days in advance of such meeting, or (b) by a unanimous vote of the Directors of the Board.
Whenever the Directors of the Board are authorized to hold any meeting or to take any action after notice or after the lapse of any prescribed period of time, such meeting may be held or such action taken without such notice or without such lapse of time, provided that every Director, who shall not be present at such meeting or participate in such action, waives such notice or such lapse of time, in writing.
Annual registration fees shall be determined by the Board of Directors. The Board also is empowered to set special assessments for Active Diplomates.
Annual registration fees are payable on January 1 of each year. A Diplomate shall be delinquent after February 1. Special assessments are payable 30 days after notice of the assessments are sent to Active Diplomates. Fees from new Diplomates will be due on January 1 of the year immediately following the calendar year Diplomate status was attained.
Failure to pay dues by March 1 or failure to pay special assessments by the due date shall automatically deny a Diplomate the right to be listed in the Active Diplomate list and Find a Board Certified Endodontist on the ABE website.
Section 4. Retired Diplomates:
Diplomates who have remained in good standing and have completely retired from compensated teaching and/or practice of endodontics, or reached the age of 70, are eligible for retired status upon application to the Board. On approval of the Board, registration fees and special assessments shall be waived. Retired Diplomate status shall become effective on January 1 of the year following retirement or reaching age 70 and acceptance by the Directors of the Board.
Section 5. Disabled Diplomates:
An Active Diplomate who is unable to engage in any duties of the dental profession for a period of one year because of a medical disability, and who was an Active Diplomate in good standing at the time the disability occurred, shall be exempt from the payment of registration fees and special assessments and shall remain in good standing during the period of disability. A permanently Disabled Diplomate, to be exempt from the payment of fees and assessments, shall submit to the Secretary a medical report attesting to said permanent disability. A temporarily Disabled Diplomate, to be exempt from the payment of fees and assessments, shall also submit a medical report that must be renewed annually. Disabled Active Diplomates shall be listed in the online Active Diplomate list as Active (Registered) Diplomates.
The following are grounds for immediate termination of Active Diplomate status: (a) failure to pay registration fees and/or special assessments as provided in Article XI and (b) submission of resignation.
Active Diplomate status terminated for non-payment of fees or special assessments shall be reinstated by payment of all past and current fees and special assessments within three years after payment is due. If fees or special assessments are in arrears for more than three years, a person must submit a written request for reinstatement, pay all past-owed dues and assessments, pay a special assessment in the amount of $500.00, and fulfill all outstanding requirements associated with their certification.
Active Diplomate status terminated by retirement shall be reinstated by formal application to the Board for reinstatement and payment of all current fees and special assessments.
The Board may terminate or suspend a Candidate in the process of achieving Board Certification if the Board, after due and thorough consideration and upon the affirmative vote of two-thirds of the Directors, determines within its discretion that the Candidate:
a. Engaged in irregular conduct relating to the examination process, whether or not such conduct affected the Candidate's own examination. This includes violation of the Candidate's confidentiality agreement during or after the Examination process.
b. Has been convicted of a felony relating to the practice of dentistry.
c. Has had a license to practice dentistry in any jurisdiction surrendered, revoked or limited in any way.
d. Has engaged in serious professional or other misconduct which adversely reflects upon professional competence or integrity.
e. Has made a material misrepresentation or omission in any communication with the Board.
f. Fails or refuses to cooperate reasonably with an investigation by the Board of a matter which could lead to revocation.
g. Is otherwise unqualified.
Certificates issued by the Board are the property of the Board and are issued pursuant to its rules and regulations. Each certification is issued to an individual dentist who agrees to revocation and return of the certificate in the event that the Board, in its sole discretion, determines that a Diplomate:
a. Received the certificate, but was in some respect not properly qualified to receive it, whether or not this fact was known to or could have been ascertained by the Board.
b. Engaged in irregular conduct relating to the examination process, including cheating or breaches in confidentiality related to the exam and/or any dissemination of exam materials or contents prior to, during, or after the examination, whether or not such conduct affected the Diplomate's own examination.
c. Has been convicted of a felony relating to the practice of dentistry.
d. Has had a license to practice dentistry in any jurisdiction surrendered, revoked or limited in any way.
e. Has engaged in serious professional or other misconduct which adversely reflects upon professional competence or integrity.
f. Has made a material representation or omission in any communication with the Board.
g. Fails or refused to cooperate reasonably with an investigation by the Board of a matter which could lead to revocation.
h. Fails to recertify, if the Diplomate was awarded a ten-year timed-limited certificate.