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Abstract Submission Information and Guidelines

All submission and presentation information found on the website is available to you in this downloadable Abstract Submission and Presentation Guidelines and FAQs.

Important Dates & Information for Submission & Presentation at AAE21

*Click here to access the abstract submission site.

The AAE's Research & Scientific Affairs Committee has developed a plan to facilitate the transfer of research presentations from AAE20 to be presented at AAE21. In order to make the transfer process as easy as possible, we have added an additional task to all existing presentations from AAE20 where submitters can indicate their transfer preference. All AAE20 presenters were sent an email with login details to provide their responses no later than October 14th.

The following options are available for this opportunity:

  1. Transfer your research from AAE20 to be presented WITH award consideration at AAE21.
    • You will NOT be permitted to submit NEW research for presentation and award consideration at AAE21.
    • A one-year award eligibility extension has been granted to those who graduated from residency in 2019 and would like to transfer their research from AAE20 to be presented and scored for award consideration at AAE21.
  2. Transfer your research from AAE20 to be presented WITHOUT award consideration at AAE21.
    • You WILL be permitted to submit NEW research for presentation and award consideration at AAE21 per the standard guidelines for award eligibility.
  3. Decline the transfer of your research from AAE20.
    • You WILL be permitted to submit NEW research for presentation consideration at AAE21.
    • The one-year award eligibility extension does not apply and your submission will be considered base on the current guidelines & eligibility requirements.

For all inquiries please contact AAE Staff member, Allison Houle.

*Please note that all research will be presented in a digital format. More details about the digital format will be provided following the submission deadline. 

The submission deadline is Sunday, November 22, 2020, at 11:59 p.m. CDT.

  • AAE21: April 21 - 24, 2021
  • Membership applications for presenters and co-presenters must be submitted by: Wednesday, October 25, 2020
  • When will I know if my abstract has been accepted? Mid-January, 2021
  • When will I know what time I am presenting at AAE21? Oral Research presenters will be notified of their presentation time by the end of February, 2021. Presentations will take place on either Wednesday, April 21 or Thursday, April 22. Poster Research and Table Clinic presentations are all scheduled on Thursday, April 22, 1 p.m. – 4 p.m.
  • Poster Research and Table Clinic Presenters may begin set up: One hour before exhibit hall opens on Wednesday, April 21.
  • AAE/DENTSPLY Resident Award Winners will be notified: no later than the morning of Friday, April 23, via email.
  • AAE/DENTSPLY Resident Award Winners will be announced: at the General Assembly, Friday, April 23, 2021, 8:30 - 9:45 a.m.
  • To claim your poster before the exhibit hall closes, you must pick it up: one hour before the exhibit hall closes on Friday, April 23. Exhibit hall closes at 6:30 p.m. 

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  • Presenters and co-presenters must be AAE members. Membership number and type must be included on submission site.
  • Applicants may present or co-present (not both) one project in one of the following presentation categories: oral, poster or table clinics. Applicants may co-author multiple abstracts. All co-authors must agree that the abstract may be submitted for presentation.
  • Residents who graduated in the previous year, whose research was completed during their endodontic residency are eligible to present and be judged for the AAE/Dentsply Sirona Resident Awards.
  • Research must be original. Abstracts may not be submitted for research that has already been or will have been published or presented at another meeting.

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AAE/DENTSPLY Resident Awards

The AAE/Dentsply Sirona Resident Awards provide prizes of $1,000 to the ten highest scoring endodontic post-graduate student presenters in each category. In order to be eligible to present in this category, presenters and co-presenters must be endodontic residents at a CODA accredited institution and Resident Members of the AAE (or Active 1st Year Members if presenting research completed during residency and graduated prior year). Postgraduate endodontic presentations will be judged, unless the presenter indicates he/she does not wish to participate in the competition. There is only one award per presentation. The abstract represents 25 percent of the total score and the presentation represents 75 percent. Abstracts are scored by the Research and Scientific Affairs Committee, and presentations are scored by AAE members selected by the committee chair.

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Preparation of Abstracts

Abstracts for oral and poster presentations must be written in English and approximately 250 words long. Abstracts must include: 1) objectives; 2) concise description of the experimental design, and materials and methods; 3) results of the data and statistical analysis; 4) conclusions (underlined); and 5) funding source(s).

Abstracts for table clinics must contain: 1) objectives or rationale; 2) concise description of the technique or interesting phenomenon; and 3) conclusions.

Abstract headings are not required; any headings included in the abstract will be counted towards the 250 maximum word count.

No figures, photos or illustrations are allowed in the abstract. Upon submission, applicants will receive an electronic confirmation that their abstract has been received. Changes to the abstract can be made until the deadline date. Unfinished abstracts will be automatically withdrawn.  Notification regarding the abstract's acceptance will be sent electronically.

Abstracts for oral and poster presentations are published in the online pages of the Journal of Endodontics and become part of the scientific literature. Selections for presentation are made by the Research and Scientific Affairs Committee based on the scientific merit and the quality of the writing. The committee reserves the right to place the abstract in a different and more appropriate category based on its topic and content. The presenter may withdraw the abstract if the requested mode of presentation has not been granted.

Residents, who are the presenting authors, must indicate whether or not they would like their abstract included in the judged competition.

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Oral and Poster Research Presentations

Oral presentations: A 10-minute presentation on clinical or basic science research. An additional five minutes are allowed for questions. An abstract of the presentation must be submitted. The AAE provides a speaker ready room to drop off a copy of your PowerPoint® or Keynote® presentation at least 24-hours prior to the presentation date and time. Presentations must be given from the AAE-supplied computer, not your own. The location of the speaker ready room will be provided via email in January prior to the annual meeting.

Poster presentations: Presenter(s) use a poster board format to present their research. Text, illustrations, tables and graphs may be included. Five to ten minutes are allocated for the presentation. A presenter must remain at the poster throughout the entire session. Session date and time will be provided via email prior to the annual meeting. A written abstract of the research must be submitted.

  • A numbered eight (8) foot wide by four (4) foot high bulletin board is provided. Any sized printed poster which fits the height and width of the bulletin board is appropriate. Please try to fill the space as fully as possible.
  • The provided presentation number must be affixed in the left in the upper left corner of the bulletin board. For the poster heading, font size must be at least one inch (2.5 cm) high. The following information must be included: line one -- project title; line two -- presenter's name/s, institutional affiliation, if applicable, and home city.
  • A photo of the presenter/s must be attached to the poster.
  • Posters must be neat, legible and creatively designed. Attachments must be visible from several feet away. Text should be a minimum of 1 cm high.
  • Items must be attached with pushpins. Tape or staples may not be used.
  • All poster research presentations must be left on display until the exhibit hall closes at the conclusion of the meeting. If you would like to keep your poster, please pick it up during the last hour and day the exhibit hall is open. Posters that are not claimed by that time will be discarded.

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Table Clinic Presentations

Presenter(s) demonstrate a simple, time-saving clinical procedure or technique, or an interesting scientific phenomenon. Five to ten minutes are allocated for the presentation. An abstract must be submitted. The presenter/s must remain at the table throughout the entire session.

  • A six (6) foot long by three-and-a-half (3.5) foot wide counter height table and a sign with the presenter's table number are provided. Electrical power will only be available to those presenters who request it during the online submission period. A presenter may use his or her own laptop computer to display data or graphics. Additional equipment needs will be reviewed on a case-by-case basis.
  • Models and radiographs may be used to enhance the presentation.
  • Video equipment, posters over 36 inches high and equipment not confined to the tabletop are prohibited. This includes any additional panel at the top of the poster adding extra height.
  • All equipment and material must be removed at the end of the session.

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Evaluation Criteria

Oral and Poster Presentations

  • Content
    • Introduction
      • Review of previous research that is relevant to the study
      • Justification of research conducted leading to hypothesis
      • Well-developed hypothesis
    • Purpose or objectives of the study
    • Materials and methods
      • Experimental methods are clearly explained
      • Methods described are precise and adequately sensitive to allow accurate measurement
      • Adequate sample size
      • Random assignment of samples
      • Adequate controls included
    • Results
      • Clearly presented
      • Appropriate statistical analysis used
    • Discussion and conclusions
      • Results are discussed
      • Literature supporting researcher’s findings has been identified
      • Literature opposing researcher’s findings has been identified
      • Conclusions are supported by results, and are considered to be a significant contribution to the endodontic literature
  • Presenter
    • Uses appropriate audiovisual aids (oral presentations) or illustrations/tables (posters)
    • Adheres to the size specification (poster presentations)
    • Presents material clearly
    • Is knowledgeable about the material
    • Adheres to the time limit
    • Is able to answer questions

Table Clinics

  • Presentation content
    • Originality
    • Relevant literature is presented and discussed
    • Scientific/clinical application
  • Presenter
    • Adheres to time limitations
    • Visual aids
      • Material fits on table
      • Demonstrates procedure or technique of interest
    • Able to clearly present material
    • Is knowledgeable about material
    • Is able to answer questions

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Abstracts May be Rejected for the Following Reasons

  • The abstract is incomplete or poorly organized
  • Information is missing (objective, methods, results - data and statistical analysis, conclusions)
  • The subject is not significant
  • The abstract is not original or was already presented, or published
  • Well-defined criteria are not given for evaluation of variables
  • Poor choice of controls or no controls reported
  • The method of obtaining data is not appropriate to the stated problem
  • The conclusions are not supported by the results
  • There are spelling, grammar or syntax errors

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