AAE26 FAQ
We've gathered some common questions regarding this year’s annual meeting in Boston. We look forward to your attendance at AAE26 and can't wait to see you there!
View by Topic:
General
AAE26 is scheduled to take place Wednesday, April 15 – Saturday, April 18, 2026, at the Salt Palace Convention Center.
The AAE26 meeting will be held fully in person. Sessions approved to be recorded by presenters will be posted to Endo on Demand at the beginning of the new subscription year, July 1, 2026. An Endo On Demand subscription is required to access recordings from AAE26.
Select sessions will be recorded at AAE26 and will be made available on Endo On Demand beginning July 1, 2026. An Endo On Demand subscription is required to access recordings from AAE26.
In an effort to conserve resources and ensure attendees have the most up-to-date information possible, no printed program will be provided. Instead, we urge attendees to use the AAE Meetings mobile app.
Download the mobile app prior to arriving onsite for the best experience possible. The AAE26 meeting data will be available through the app at least one week prior to the start of the meeting.
The AAE Meetings app is your primary resource for information onsite. The mobile app lets you:
- Access room locations, session descriptions and speaker details
- Create a custom schedule
- View speaker handouts and take notes
- View exhibiting company profiles and product information
- Receive meeting alerts and reminders
- Message fellow attendees
- Download the AAE Meetings mobile app in the Apple App Store or Google Play Store.
- Select “AAE26” from the event listing.
The AAE26 event data will be available at least one week prior to the meeting. - Log in using the email associated with your registration and your registration confirmation code.
- Onsite support will be available Tuesday – Friday at the Main Information Desk.
Please check the meeting website or mobile app for the most current listings and locations of Alumni and Affiliate events.
Yes! We have maps of the Salt Lake City Downtown area, the Salt Palace Convention Center, and the Hyatt Regency Salt Lake City.
Salt Lake City Downtown
Salt Palace Convention Center
Hyatt Regency Salt Lake City
Convention Center
Complimentary WiFi is available throughout the convention center, including the registration area, session rooms, workshop rooms, Exhibit Hall, and common spaces.
Network Name: AAE26
Password: Specialty1
Please note the password is case-sensitive.
WiFi Sponsored by Specialty1 Partners.
Taxi cabs can be hailed from the cab stand near the entrance of the Salt Palace outside of Exhibit Hall E and the connection to the Hyatt Regency off of 200 South.
The Salt Palace Convention Center offers two convenient underground automated garages that are open 24 hours a day:
- 200 South Lot – Two Entrances: Enter off of 200 South between West Temple and 200 West or enter off of 200 West just south of the dock entrance.
- 300 West Lot – Two Entrances: Enter off of 300 West between 100 South and South Temple or enter off of 100 South between 200 West just past the Japanese Garden.
- Accessible parking available in both lots.
- Bicycles racks are located in the garages and in various places outside the facility.
- Continuous security surveillance.
Parking is proudly managed by ABM Parking Services.
If you are in need of a parking receipt, please contact ABM Parking Services at 385-468-2197
Event rates vary depending on the nature of the event.
Registration desks will be located in the Salt Palace Convention Center in the North Foyer.
Attendees and exhibitors who registered for AAE26 received a confirmation email with a QR code prior to the meeting. Scan the QR code at one of the counters and your badge and any tickets will be handed to you by our registration staff.
If you did not register in advance, please visit the onsite registration desk in the Main Lobby.
The AAE Registration and Information desks will be open during the following days/times:
- Tuesday, April 14, 2026: 1 – 6 p.m.
- Wednesday, April 15, 2026: 7 a.m. – 6:30 p.m.
- Thursday, April 16, 2026: 7 a.m. – 5:30 p.m.
- Friday, April 17, 2026: 7 a.m. – 5:30 p.m.
- Saturday, April 18, 2026: 8 a.m. – 1 p.m.
More Information Coming Soon!
Educational sessions are located on Level 1 and Level 2 of the Salt Palace Convention Center. To the Point Corporate Lectures will be held in the Exhibit Hall in Hall C-E. Hands-on workshops are located on Level 2, rooms 251 and 252.
These sessions will take place in the Salt Palace Convention Center, Level 1, Grand Ballroom A-G.
The AAE Member Center and the AAE's Endo Voices Podcast can be found at Booth #1101 in the Exhibit Hall on Level 1. You can't miss it!
More Information Coming Soon!
A first-aid room is located between room 150 A and the North Ballroom Foyer (across from the women’s restroom) and will be open each day of the meeting.
The Salt Palace Convention Center has three Nursing Mother’s Lounges. Two are located on the first level: one between the built-in coffee stand near Room 150 A and the escalators across from the Grand Ballroom and the other next to the Guest Services Office at the north end of the Main Concourse across from Room 151. The third lounge is on the second level across from Room 254.
Celebrate Salt Lake!
An AAE26 badge or á la carte ticket purchase is REQUIRED for entrance to Celebrate! All attendees 21+ looking to drink alcohol at the event will be required to get a wristband. ID checkers will be located at the Registration Desk all day Friday to pre-check in. There will be counters at the entrance to the hall for anyone who did not pre-check prior to Celebrate!
The event is taking place on Friday, April 17 in Hall AB at the Salt Palace Convention Center. Attendees must have a conference badge or á la carte ticket for admittance to the event. All attendees 21+ looking to drink alcohol at the event will be required to get a wristband. ID checkers will be located at the Registration Desk all day Friday to pre-check. There will be counters at the entrance to the hall for anyone who did not pre-check prior to Celebrate!
No, transportation will not be provided for Celebrate! since it is within the Convention Center.
Registration
Visit the meeting website to view full registration package and pricing detail
Yes! Group registration is available. The group registration site allows an individual to register multiple people at one time. The individual managing the group registration may also process payment for all registrations using one credit card.
Professional staff must be Professional Staff Members of the AAE in order to register at the discounted Professional Staff rate. If they are not already members, they will need to fill out a membership application to join. They can also register as Nonmember Professional Staff if they are not interested in becoming a member of the AAE.
Registration pricing information can be found on the Registration Packages & Pricing page.
| MEETING FEATURES | ATTENDEES | GUESTS |
| All Educational Sessions | ✔ | — |
| Exhibit Hall Access (Closing Party, Refreshment Breaks) | ✔ | ✔ |
| General Session with Keynote Speaker | ✔ | ✔ |
| Welcome Reception | ✔ | ✔ |
| President's Breakfast | ✔ | ✔ |
| General Assembly | ✔ | — |
| Celebrate Salt Lake! | ✔ | ✔ |
| Edgar D. Coolidge Awards Brunch | ✔ | ✔ |
|
Additional tickets for the President's Breakfast, Celebrate, and the Edgar D. Coolidge Awards Brunch can be purchased separately during registration.
|
||
Tickets for AAE Workshops are not included in any packages. Reservations or tickets for these activities must be purchased separately when completing your registration. Registration will be accepted on a first-come, first-serve basis. A waitlist will be available once registration has reached capacity.
General Assembly-Only Pass Request
Members may request a complimentary General Assembly-Only Pass to attend in person at the AAE26 meeting by emailing governance@aae.org. If you are already registered for the AAE26 meeting, the General Assembly is included in the full registration package and you do not need to request a separate General Assembly pass. The pass will only allow access to attend the General Assembly for AAE26. Should a member want to attend continuing education courses or the exhibit hall, a full registration must be purchased. Those requesting a General Assembly Only Pass must comply with the AAE Code of Conduct for Conferences and Tradeshows.
Registration packages will be refunded, less a $100 processing fee ($50 for students and staff), if the AAE receives written notification of cancellation by April 1, 2026. The assistant executive director of meetings & continuing education will review refund requests made in writing after this date as a result of emergencies or other serious events. Requests received after April 1, 2026 will be reviewed following the meeting.
Submit cancellations to Maritz or call the customer service center (Monday-Friday, 9 a.m. – 6 p.m. EST) at 864-208-2762 to submit your cancellation request.
Registration refunds approved by AAE will be issued within 5 to 7 business days. All refunds will be issued back to the original form of payment.
Please remember that cancelling your registration does not automatically cancel your hotel and travel arrangements. Individual attendees are responsible for cancelling their own hotel and travel reservations. Please reference your hotel and travel confirmations for their specific refund and cancellation policies.
Workshop Cancellation and No-Show Policy
Refunds for AAE workshops will not be granted, regardless of the circumstance, after March 5, 2026. A no-show occurs if a registrant does not cancel in advance of AND/OR does not show up for their scheduled workshop within 15 minutes of the published start time. If a registrant no-shows, they will forfeit their spot at the workshop and an individual from the waitlist will be given their place.
Tour Cancellation & No-Show Policy
Tickets for optional tours will be refunded, less a $10 processing fee per ticket, if the AAE receives written notification of cancellation by March 5, 2025. Cancellations received after this date are not eligible for refund. A no-show occurs if a registrant does not cancel in advance of AND/OR does not show up for the tour within 15 minutes of the published departure time. If a registrant no-shows, they will forfeit their spot for the tour and an individual from the waitlist will be given their place.
Activity Cancellation & No-Show Policy
Optional activities require attendees to RSVP during the registration process. Some activities may require an additional purchase from a separate, non-AAE vendor in order to participate. Should an attendee cancel or no-show for a designated activity, any refunds for purchases made from a non-AAE vendor must be requested directly from said vendor. AAE will not refund attendees for any purchases made outside of our registration system.
A no-show occurs if a registrant does not cancel in advance of AND/OR does not show up for the activity. If a registrant no-shows, they will forfeit their spot for the activity.
Maritz is the official registration and housing provider for AAE26. Contact our registration and housing customer service center (Monday-Friday, 9 a.m. – 5 p.m. EST) at 864-208-2762 or via email. Exhibitors should email here.
Promo codes are not required for general attendee registration - you can ignore this field in the registration process.
Individuals who can use promo codes received specific instructions on how to do so with the individual codes. If you have further questions please reach out to meetings@aae.org.
Registration desks will be located in the Salt Palace Convention Center North Foyer on level 1.
Attendees and exhibitors who registered for AAE26 received a confirmation email with a QR code prior to the meeting. Scan the QR code at one of the counters and your badge and any tickets will be handed to you by our registration staff.
If you did not register in advance, please visit the onsite registration desk in the North Foyer.
The AAE Registration and Information desks will be open during the following days/times:
- Tuesday, April 1, 2025: 1 – 6 p.m.
- Wednesday, April 2, 2025: 7 a.m. – 6:30 p.m.
- Thursday, April 3, 2025: 7 a.m. – 5:30 p.m.
- Friday, April 4, 2025: 7 a.m. – 5:30 p.m.
- Saturday, April 5, 2025: 8 a.m. – 1 p.m.
Most workshops sell out quickly, so we suggest registering early for AAE26 online and adding your desired workshops at that time.
Once the meeting has begun, visit the registration desks onsite to see about current availability.
If a registrant cancels their place in a workshop or “no-shows,” then the first individual on the waitlist is eligible to take their place in the workshop.
A no-show occurs if a registrant does not cancel in advance of AND/OR does not show up for their scheduled workshop within 15 minutes of the published start time. If a registrant no-shows, they will forfeit their spot at the workshop and an individual from the waitlist will be given their place. Per registration cancellation policy, refunds for AAE workshops will not be granted, regardless of circumstance (including no-shows), after March 5, 2026.
No, we do not have a registration category just for the Exhibit Hall. You must purchase a full registration package.
No, we do not offer one-day registration. You must purchase a full registration package.
If you are taking your child to the Welcome Reception and/or Celebrate! and they are 5 – 18 years of age, they should be registered as a child. They will need a badge for this event. Children under the age of 5 do not need to register to attend the Welcome Reception.
All children must be supervised on the Exhibit Hall floor and any events.
Additional tickets for the President's Breakfast, Celebrate!, and the Edgar D. Coolidge Awards Brunch can be purchased separately during online registration. Based on availability onsite, tickets can be purchased at the Registration Desks.
Education Sessions & CE Information
AAE26 offers attendees the opportunity to earn up to 26.5 CE hours.
Beginning April 15, 2026, CE verification codes and session evaluations for each session you’ve attended will be available. Log in and add CE as often as you like through May 11, 2026, when the site closes. Verification letters can be printed, downloaded, or emailed immediately.
To log CE credit hours, follow these easy steps:
- Record the CE verification number announced at the conclusion of each session on the insert located on your badge materials.
- Select “Claim CE” on the meeting website or the mobile app.
- Log in with the email associated with your registration and your registration confirmation number.
- Search for the session you attended and enter the corresponding CE verification number.
- Complete a session evaluation.
- Instantly download, print or save your CE letter.
Although CE credit must be entered before the site closes on May 11, 2026, you can access your CE letter at any time. After this date, contact ceverification@aae.org or call 800-872-3636 with questions.
If they were provided by the speaker, handouts and slides can be found in the mobile app and on the meeting website. Choose a session and download the handout or slides.
This functionality of the website will be available closer to the meeting.
Yes, attendees can receive their Certificate of Attendance at the Registration Desks.
Attendees can also access their Certificate of Attendance online by logging in to Claim CE and selecting “Certificate of Attendance.”
- Attendees must be logged into the website to access the Certificate of Attendance.
- The Certificate of Attendance does not qualify for CE Credits.
Oral, Poster & Table Clinics
All oral research, poster research and table clinic presentations will be presented onsite. Oral presentations will take place on Wednesday, April 15. All poster research and table clinic presentations will take place on Thursday, April 16. More details can be found in the schedule.
Oral Research Presentations will be judged and scored onsite on Wednesday, April 15. Oral Research presenters will be notified of their presentation time via email by the end of February.
All Poster Research and Table Clinic presentations will be judged onsite. Presentations will take place on Thursday, April 16.
CE verification codes for oral research presentations will be announced by the moderator at the end of each oral research session.
You will not need a CE verification code for poster research and/or table clinic presentations as it is pre-populated in the form online.
Health & Safety
Stay Healthy
- Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
- If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
Travel Tips for Attending Conventions
- Be aware of your surroundings.
- Remove name badges in public. Remove your name badge and ribbons when outside of the convention center or hotels. These are signs you are from out of town.
- Scan the environment. Stay alert and avoid talking on cell phones when walking down the street.
- Use the buddy system. Walk with friends, colleagues and new AAE acquaintances when traveling to/from your hotel.
- Guard your drink. Don’t leave your drinks unattended. If you need to use the restroom – or want to get out on the dance floor – throw away your drink or ask a friend to watch it.
- Personal identification. When traveling, it’s best to always have a photo ID with you. While you may feel safest storing your passport in the safe at the hotel, be sure to have a second photo ID that you can keep on hand.
- Emergency Contact. All AAE26 attendees were asked for an emergency contact during registration. Please ensure this information is accurate.
- Hotel Room. Don’t let anybody in the room without knowing they are expected and wearing a hotel uniform or name badge.
Although there is no vaccination or negative test requirement for AAE26, the AAE strongly recommends all meeting participants be vaccinated and boosted for all in-person meetings and events.
Review the complete AAE Health and Safety Code of Conduct.
The State of Utah, City of Salt Lake City and Venue guidelines will be followed during the meeting for mask mandates and social distancing. Currently, no mask mandate is in place.
If you aren’t feeling well on-site or if you test positive for COVID-19 up to 14 days after the event, please contact AAE staff immediately.
Exhibit Hall & Sponsorship
Monday, April 13
8:00 AM - 8:00 PM
Set Up for 20x30 and Larger
Tuesday, April 14
8:00 AM - 8:00 PM
Setup
Wednesday, April 15
9:30 AM - 4:30 PM
Show Hours
Thursday, April 16
9:30 AM - 5:30 PM
Show Hours
Friday, April 17
9:30 AM - 5:30 PM
Show Hours
5:30 PM - 10:00 PM
Tear Down
Saturday, April 18
8:00 AM - 5:00 PM
Tear Down
The Exhibit Services Desk is located on the far left side of the exhibit hall, near the 200 aisle. Please see Jean Heis, AAE Exhibits & Sponsorship Manager, or speak to a representative of AGS Expo Services, our general services contractor.
For sponsorships, please contact Marianne Niles, Corporate Relations Manager, at mniles@aae.org or 312-371-5835.
For exhibits, please contact Jean Heis, Exhibits and Sponsorship Manager, at jheis@aae.org or 312-872-0466.
Yes, exhibit booth staff are invited to attend CE sessions and any non-ticketed AAE26 activities, in the General Session space as well as the Welcome Reception. Reminder, an attendee with an Exhibitor badge is not eligible to earn CE credit.
Companies can register their staff using the information provided by AAE26’s registration & housing company, Maritz. Please contact Jean Heis at jheis@aae.org or 312-872-0466 for details.
Salt Lake City Information
A dirty soda is a popular drink (especially in Utah and the Mountain West) made by adding flavored syrups and/or cream to regular soda. It turns a plain soft drink into a sweet, dessert-like treat.
Common elements
- Base soda: Coke, Diet Coke, Dr Pepper, Sprite, Mountain Dew, etc.
- Flavor syrups: vanilla, coconut, lime, raspberry, peach
- Creamy add-ins: half-and-half, heavy cream, coconut cream
- Extras: fresh lime or lemon juice
Classic example: Diet Coke + coconut syrup + lime juice + cream
The name “dirty” just means the soda is “dressed up” or mixed, not alcoholic or inappropriate.
Visit the Exhibit Hall to try a Dirty Soda!
Yes! Despite being known for more strict liquor laws, the city does allow alcohol consumption. You can drink at bars, restaurants, breweries, and distilleries, but restaurant liquor licenses vary. Some restaurants require you to order food when purchasing alcohol, while others can serve alcohol without a food order. Alcohol is not allowed in most public places like streets or parks, and Utah has a strict DUI limit (0.05%).
Many restaurants, attractions, and shops—particularly downtown—are open evenings and Sundays. Conference attendees can enjoy dining, nightlife, live music, cultural attractions, and events after sessions and throughout the weekend.
For more information on things to do or lists of restaurants and their hours, please visit the Visit Salt Lake Website.
Yes. You can ski in April near Salt Lake City, depending on snow conditions and the year. Many nearby resorts (such as Alta, Snowbird, Brighton, and Solitude) often stay open into April—and sometimes later—thanks to high elevation and strong spring snowfall. Conditions vary, so it’s best to check resort schedules and snow reports closer to your visit.
The Visit Salt Lake Skiing & Snowboarding website is your one-stop-shop for your ski pass information and transportation to the mountains. The Ski Bus is a very convenient option for transportation to and from the mountains.